Overview When moving files in SharePoint, understanding how permissions are handled is crucial for maintaining proper access control. The behavior varies significantly based on several factors, including whether you’re moving a single file or multiple files, and whether you’re moving within the same site or across different sites from the User Interface. This post is based on experiments done in October 2025 and things may change in the future. The “Keep Sharing with Same People” Option Important: The option to unselect the move of permissions appears only when a single file is selected to be moved to a different SharePoint site.

The Issue SharePoint’s “Limited Access User Permission Lockdown Mode” feature introduces an unexpected side effect that can frustrate users and disrupt workflows. When this security feature is enabled, users who receive sharing links with edit permissions find themselves unable to edit files in desktop applications, despite having the necessary permissions. What Happens Expected Behavior: User receives an edit link, opens the file in Word/Excel/PowerPoint desktop app, and can modify the document.

Managing permissions in SharePoint can be challenging, especially when users are granted access through various means such as direct permissions, shared links, SharePoint groups, or M365 groups. To simplify this process, you can use the effectivepermissions endpoint to retrieve and analyze permissions assigned to users at the site, list/library, and item/file/folder levels. This blog post demonstrates how to use PowerShell to identify and retrieve effective permissions for end users across SharePoint sites.

Copy Column and View Formatting using PnP PowerShell There is a great sample script how to backup all column, view and content type formatting by Dan Toft. If you need to copy column and view formatting across different environments, such as from Dev to Test, UAT, and Prod, especially when dealing with multiple lists/libraries, the script may help you. PnP PowerShell Script param ( [Parameter(Mandatory=$false)] [string]$SourceSiteUrl = "https://contoso.sharepoint.com/teams/d-app-test", [Parameter(Mandatory=$false)] [string]$DestinationSiteUrl = "https://contoso.

Ensure Owners Are Members M365Group Microsoft 365 (M365) Groups serve as a central hub for collaboration across various M365 applications like Teams, Planner, SharePoint, and more. While M365 roles include Owners, Members, and Guests, it’s crucial to understand that being an owner doesn’t always inherit member privileges. In this article, we’ll explore why it’s imperative to have M365 Group owners also serve as active members for seamless group management and productivity.