Sharing is a powerful feature for collaboration. However depending on how items, files or folders are shared, a sharing link might be created or unique permissions on these items are created. The sharing link is created when the copy links is clicked from the sharing pop up options when people other those already have existing access are picked. However by default, if sharing options have not been configured, links to “People in ” or “Anyone” (if external sharing is allowed) is selected

Introduction Microsoft Teams offers private and shared channels as specialized collaboration spaces to cater to different organizational needs. While these channels provide enhanced security and collaboration features, they come with specific limitations and management challenges, particularly around the associated SharePoint sites. This post covers some limitations, and management tips for SharePoint sites associated with private and shared channels, including PowerShell hacks and governance practices to overcome these challenges. Managing SharePoint Sites for Private and Shared Channels SharePoint sites associated with private and shared channels are special types of sites with the limitations as identified by Gregory in his blog post Why you should never mess with Private and Shared Channel SharePoint Sites related to the inability to attach to a hub directly, being accessible from the Teams interface mainly, and inability to manage permissions at the site level, and with constrained external sharing.

Introduction It is possible to create M365 Groups and Teams with the same name, and there is currently no built-in way to prevent this. The new Team/Site/M365 Group is created with a random number appended to the Team name for the SharePoint site and m365 Group email address. Having duplicate names can cause confusion and increase risks, including: Wrongly Granting Permissions: Users may accidentally grant permissions to the wrong M365 Group or Team, leading to unauthorized access.